REPORT TO COUNCIL
SUBJECT
Title
Action on Purchase Orders with Sixty-3 Trucking, Dominguez & Sons Trucking, Inc., and Chris Wortman Excavation to Provide High-Side Dump Truck Hauling Services for the Cleanup Campaign
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) has conducted the annual Cleanup Campaign (CUC) since 1961. The primary mission of the program is to remove unwanted debris set out by about 33,000 households as safely and swiftly as possible. Based on recent figures, this program is disposing of approximately 5,000 - 6,000 tons of debris annually.
Each year, DPW utilizes contractors and as-needed employees, in addition to City maintenance staff, to successfully complete the CUC within a four-week timeframe. The majority of CUC debris collected is loaded into high-side dump trucks and transported to a disposal facility. DPW utilizes 24 high-side dump trucks to fully staff eight collection crews each year. DPW contracts with contractors to provide high-side dump trucks, as the City does not own or operate any such vehicles.
DISCUSSION
Pursuant to City Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with award going to the lowest responsive and responsible bidders.
In December 2023, staff published the RFB for Annual Cleanup Campaign High-Side Dump Truck Hauling Services using the City's e-procurement platform. Bidders were required to submit their fully loaded hourly rate, inclusive of the high-side dump truck and one driver, along with the number of high-side dump trucks they would have available for the CUC. Six responsive bids were received as listed in Table 1 below, in order from the lowest to the highest hourly rate.
Table 1
Bidder Name
Number of Trucks Available
Hourly Rate
Sixty-3 Trucking|1010|$115.00
Dominguez & Sons Trucking, Inc.
15
$125.00
Chris Wortman Excavation|101...
Click here for full text