REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action to Execute Purchase Orders and Transact Procurement Card Purchases for Stadium Public Safety Supplies and Equipment and Approve Miscellaneous Expenses Incurred Between February 6 and June 17, 2021
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On October 8, 2019, the Stadium Authority Board (Board) approved Ordinance No. 2005 amending Chapter 17.30 of the City Code (Stadium Authority Procurement Policy), which rescinded the delegation to the Executive Director to enter into agreements without prior Board approval. As of the effective date of the Ordinance, November 8, 2019, all Stadium Authority agreements for services, supplies, materials, and equipment require the approval of the Stadium Authority Board.
The Executive Director is requesting authorization to purchase or award purchase orders for public safety supplies and equipment and Board approval of miscellaneous Stadium Authority expenses that were incurred between February 6 and June 17, 2021.
DISCUSSION
On March 23, 2021, the Board approved the Stadium Authority FY 2021/22 Operating, Debt Service and Capital Budget (Budget), which included public safety supplies and equipment under the Capital Expense (CapEx) Budget. The City's Fire Department has obtained quotes for the following items pursuant to the appropriate Purchasing Sections under Chapters 2.105 and 17.30 of the Santa Clara City Code. Staff is following the City Code provisions listed below for consistency and to ensure that best practices in public sector procurement are being followed:
* 2.105.280 "Informal Bidding" where the award recommendation is determined by the lowest cost bidder.
* 2.105.290(b)(1) Cooperative purchases from vendors on terms obtained pursuant to formal bidding processes that name the City specifically or categorically as a third-party beneficiary of the bidding process.
* 2.105.280(b) Purchases less than $15,000 do n...
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