REPORT TO COUNCIL
SUBJECT
Title
Action on Proposed Agreement with WSP USA, Inc. for Operation, Maintenance, Monitoring, and Compliance Services for the Closed City All Purpose Landfill and Technical Support for the City Place Project
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara All Purpose Landfill (Landfill) was closed in 1993 and the City is required by multiple regulatory agencies to perform regular maintenance, monitoring and reporting. The landfill gas collection and control system at the Landfill must operate continuously and be monitored and repaired on an ongoing basis to stay in compliance with Bay Area Air Quality Management District (BAAQMD) Regulation 8, Rule 34 and Synthetic Minor Operating Permit Condition requirements. The Regional Water Quality Control Board (RWQCB) mandates groundwater monitoring and reporting from groundwater and leachate monitoring wells, as well as from the San Tomas Aquino Creek surface waters. The City is also required by the Santa Clara County Department of Environmental Health, acting as the Local Enforcement Agent for the Department of Resources Recycling and Recovery (CalRecycle), to fix low spots caused by settlement that can lead to ponding and maintain the integrity of the vegetative cover and side slopes.
The City contracts out the operation, maintenance, monitoring, and compliance services for the Landfill and the current contract is set to expire on September 30, 2025.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted, with the award recommendation based on "best value." On June 17, 2025, the City published the RFP for operation, maintenance, monitoring, and compliance services for the Landfill on the City's e-procurement platform. Three proposals were received from the following firms:
- APTIM Environmental & Infrastructure, LLC (APTIM)
- Stearns, Conrad and Schmidt, C...
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