City of Santa Clara - File #: 22-1071

• File #: 22-1071
• Version: 1
• Type: Consent Calendar
• Status: Agenda Ready
• File created: 8/17/2022
• In control: Council and Authorities Concurrent Meeting
• On agenda: 9/27/2022
• Title: Action on Amendment No. 5 to the Agreement for Professional Services with Perkins + Will for the Tasman East Specific Plan

Date	Ver.	Action By	Action	Result
9/27/2022	1	Council and Authorities Concurrent Meeting	Adopted	Pass
9/27/2022	1	Council and Authorities Concurrent Meeting	Adopted	Pass

REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 5 to the Agreement for Professional Services with Perkins + Will for the Tasman East Specific Plan

Report
COUNCIL PILLAR
Promote and Enhance Economic, Housing, and Transportation Development

BACKGROUND
In 2016, the City conducted a competitive Request for Proposals (RFP) for professional services to assist City staff with preparation of a Specific Plan and an associated Environmental Impact Report (EIR) for the Tasman East Focus Area. Through this process, Perkins + Will was selected and awarded an agreement with a completion date of September 30, 2017. (See attached Attachment #2 for Executed Original Agreement and Agenda Report.)

Since 2016 the agreement has been amended three times to address changes in the project scope and to allow for the continued delivery of services beyond the original agreement timeframe (Attachments #3, #4 and #5). The agreement was most recently amended in July 2021 so that Perkins + Will could assist the City in the preparation of an amendment to the Specific Plan to add residential capacity for up to 1,500 additional units in the Tasman East area, along with preparation of the associated environmental clearance. The amendment to the Specific Plan was undertaken by the City because the City had received permit applications for nearly all of the 4,500 units provided for in the adopted Specific Plan while additional land area within Tasman East remains available for development. This Amendment was funded through the State's Planning Grants program with a budget of $310,000. (See Attachment #6 for the Executed Amendment No. 4 and Report to Council.)

DISCUSSION
Staff is proposing approval of Amendment No. 5 to the agreement with Perkins + Will to extend the contract timeline to December 2023. This additional time is needed to complete the Specific Plan amendment and environmental clearance due to the workload capacity of both staff and the consultant. The proposed timeline wi...