REPORT TO COUNCIL
SUBJECT
Title
Action on a Joint Resolution Delegating Authority to the City Manager/Executive Officer for Santa Clara Stadium Authority/Contract Administrator for Sports and Open Space Authority/Executive Director for Housing Authority During the Council Recess from July 14, 2021 to August 16, 2021
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
City Council will take a scheduled recess from July 14, 2021 to August 16, 2021, during which time, no City Council/Santa Clara Stadium Authority/Sports and Open Spaces Authority/Housing Authority meetings will take place. In prior years, Council has delegated authority to the City Manager/Executive Director/Contract Administrator or her designee through resolution (Attachment 1) to approve contracts and take other administrative actions as necessary during the Council recess on items vital to the function of the City. A report summarizing actions taken by the City Manager/Executive Director/Contract Administrator will be presented to the City Council in September 2021.
DISCUSSION
The City's Municipal Code Section 2.105.300 provides cases for emergency procurement by the City Manager where an emergency is defined as, "a situation where immediate action is required to preserve the public peace, health and safety and/or to avoid severe degradation of City property or a facility." If contracts arise during the recess that were not previously anticipated, the City Manager will only act should they meet the above criteria.
During the 2020 Council Recess, the City did not issue a resolution specific to this authority, as authority was already granted to the City Manager through the Proclamation of Existence of a Local Emergency issued on March 17, 2020. This proclamation will continue through the 2021 Council Recess, but Council is encouraged to pass the attached resolution as the City works to return to its standard operating procedure as is poss...
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