REPORT TO COUNCIL
SUBJECT
Title
Action on a Joint Resolution Delegating Authority to the City Manager/Executive Officer for Santa Clara Stadium Authority/Contract Administrator for Sports and Open Space Authority/Executive Director for Housing Authority During the Council Recess from July 20, 2018 to August 20, 2018
Report
BACKGROUND
City Council will take a scheduled recess from July 20, 2018 to August 20, 2018, during which time, no City Council/Santa Clara Stadium Authority/Sports and Open Spaces Authority/Housing Authority meetings will take place. In prior years, Council has delegated authority to the City Manager/Executive Director/Contract Administrator or her designee to approve contracts and take other administrative actions as necessary during the Council recess on items vital to the function of the City. A report summarizing actions taken by the City Manager/Executive Director/Contract Administrator will be presented to the City Council in early September.
DISCUSSION
The City Manager requested that departments submit on items that will be crucial to execute during the recess. As a result, the below list reflects the identified items by departments that are necessary to the on-going operation of the City. The City Manager will use the authority delegated to her by City Council only in cases where inaction would result in project delays, interruption of services, adverse fiscal impact or in the event of an emergency.
The City's Municipal Code Section 2.105.300 provides cases for emergency procurement by the City Manager where an emergency is defined as, "a situation where immediate action is required to preserve the public peace, health and safety and/or to avoid severe degradation of City property or a facility." In the event that unanticipated contracts arise during the recess that are not on this list, the City Manager will only take action should they meet the above criteria.
The attached detailed list provides more information (Attachment 2...
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