REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Manager's Request to Execute an Amendment No. 1 to the Agreement with Integrated Communication Systems to Increase the Not to Exceed Amount by $56,000, for a Total of $408,000 Over a Three-Year Term, for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi's Stadium
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
As the Stadium Manager, Forty Niners Stadium Management Company, LLC, is responsible for maintaining "the Stadium in the Required Condition and operate the Stadium as a quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility" as required by the Stadium Management Agreement between the Stadium Authority, Stadium Manager, and Forty Niners SC Stadium Company, LLC (StadCo).
In 2023, the Stadium Manager conducted a Request for Proposals (RFP) Process. The highest-scoring proposer took exception to the terms and conditions agreed upon in their initial proposal response during the agreement execution stage. Representatives from the Stadium Manager and vendor attempted to resolve issues related to indemnity and liability provisions but could not mutually agree on the terms proposed by the vendor. The Stadium Authority Counsel reviewed the vendor's proposed language and concurred with the Stadium Manager's concerns. As such, the Stadium Manager recommended moving forward with the second-highest rated proposer in the Stadium Manager's RFP process, Integrated Communication Systems (ICS). The Stadium Manager's RFP provided the Stadium Manager the right to enter into an agreement with another proposer in the event the originally selected proposer defaults or fails to execute an agreement with the Stadium Manager.
On May 23, 2023, the Stadium Authority Board approved an agreement with Integrated Communication Systems (ICS) to provide fire alarm testing, inspection, maintenance, and related servic...
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