REPORT TO BOARD OF LIBRARY TRUSTEES
SUBJECT
Title
Election of Board of Library Trustees Chair and Vice Chair for FY 2025/26
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Each City Board and Commission is required to elect one of its members to serve as the presiding officer "as soon as practicable following the first day of July every year" (City of Santa Clara Charter Section 1003). It has been the practice of the Board of Library Trustees to simultaneously elect a member to serve as Vice-Chair.
The role of the Chair is to facilitate monthly meetings, speak on behalf of the Board at City Council meetings and work with the staff liaison on the preparation of the Board agenda. The role of the Vice-Chair is to fulfill the responsibilities of the Chair when the Chair is not able to attend a Board meeting.
At the June 2, 2025 regular meeting of the Board of Library Trustees, the Board discussed and made nominations for the roles of Chair and Vice-Chair The vote to elect the Chair and Vice-Chair was scheduled for the August 18, 2025 special meeting.
DISCUSSION
The Board of Library Trustees will hold elections for Chair and Vice-Chair. Individuals nominated can either accept or decline the nomination. Trustees shall vote for one candidate to serve in each role. The Trustee receiving the most votes shall assume the responsibilities for the role for which they were elected for the remainder of Fiscal Year (FY) 2025/26 or until a vacancy occurs if sooner than the end of the fiscal year or until the next elections are held if the term is extended. At the conclusion of the item and a successful majority vote, the outgoing Chairperson will turn the meeting over to the new Chairperson to continue the agenda.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a govern...
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