REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Electric Utility Substructure and Fiber Optic Construction Projects, Contract No. 2004E, to Phoenix Electric Company for Silicon Valley Power and Related Budget Amendment
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), issued a public works bid packet to support its Electric Department Capital Improvement Program (CIP) project, Transmission and Distribution Capital Maintenance and Betterments (Project No. 2006). The proposed project will involve as needed (1) minor expansion of underground electrical distribution system infrastructure; and (2) other infrastructure upgrades ("Project").
DISCUSSION
On November 21, 2023, a competitive Request for Bid (RFB) was published on the City's bid notification system, Periscope (formerly BidSync), for of the Project. On December 20, 2023, the Project bids were opened at the City Clerk's Office. The City received three (3) bids from the following contractors: (1) West Valley Construction Company Inc, (2) Daleo Inc, and (3) Phoenix Electric Company (Phoenix), ranging from $2,514,140 to $5,131,187. The Bid Summary is included as Attachment 1 and includes summary for two bids: the Project electric utility substructure (bottom number in each row); and a fiber optic project (top number in each row). Mastec North America submitted a bid for the fiber optic project, but it did not bid for this Project.
The lowest bid was determined based on a unit price list which represented the estimated work and materials required to perform the Project. The lowest bid was submitted by Phoenix in the amount of $2,514,140. SVP staff and the City Attorney's Office reviewed Phoenix's bid for compliance with the terms and conditions of the bid documents, and it was determined to be the lowest responsive and responsible bid. Staff recommends a...
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