REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to the Agreement with Gates and Associates Landscape Architecture, Inc. for Design Professional Services for the Westwood Oaks Playground Rehabilitation Project
Report
COUNCIL PILLAR
1. Deliver and Enhance High Quality Efficient Services and Infrastructure
2. Enhance Community Sports, Recreational and Arts Assets
BACKGROUND
On July 6, 2021, City Council approved a design professional services agreement with Gates and Associates Landscape Architecture, Inc. (Gates and Associates) for the first phase of the Westwood Oaks Playground Rehabilitation Project (Project). The first phase of the Project includes preparation of concepts for the park and a schematic design for the playground rehabilitation, community outreach, presentation of the schematic design to the Parks and Recreation Commission, and action from the City Council. The proposed schematic design (SD) incorporated feedback from both the Parks and Recreation Commission and the community; the SD will be presented to City Council on April 19, 2022 (RTC 22-179). The second phase of the Project includes preparing the necessary documents and providing support for the design and construction of the playground improvements.
DISCUSSION
In February 2021, the City issued a Request for Proposals (RFP) to solicit proposals for both phases of the Project. A total of four proposals were received and a proposal review panel consisting of staff from the Department of Public Works and Parks & Recreation Department evaluated each proposal against the criteria set forth in the RFP. As indicated in the beginning of this report, the City Council approved an agreement with Gates and Associates Landscape Architecture, Inc. (Gates & Associates) in July 2021 for the first phase of the project (RTC 21-234).The proposed Amendment No. 1 (Attachment 1) amends the scope of services to include services needed for the second phase of the project. The added scope of services g...
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