REPORT TO COUNCIL
SUBJECT
Title
Action on City Bills and Claims Report for the period November 11, 2023 - December 1, 2023
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor, or designee, verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It's important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report, as required by the City Charter, represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process. The attached report is sorted by SVP expenses first, followed by the rest of the City funds.
DISCUSSION
Significant expenditures in this period include:
* Payment to Northern California Power Agency in the amount of $17,598,279 for November 2023 all resources bill.
* Payment to City of San Jose in the amount of $9,443,003 for San Jose-Santa Clara Regional Wastewater Facility (RWF) and O&M billing for second quarter of FY23/24.
* Payment to Pacific Gas & Electric (PG&E) in the amount of $4,400,802 for September and October 2023 cost of Grizzly Tapline Rebuild Project, October 2023 gas purchase and various City utility service for October 2023.
* Payment to Tri-Dam Authority/Project in the amount of $3,719,773 for October 2023 Hydroelectric purchases an...
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