REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Negotiate and Execute Amendments to Agreements with Henkels & McCoy West, LLC and PAR Western Line Contractors, LLC for As-Needed Preventative Maintenance, Inspection, and Repair Services for Silicon Valley Power's Utility Overhead and Underground Transmission Facilities and Distribution Systems and Approve Related Budget Amendment
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), owns and maintains overhead and underground transmission facilities and distribution systems to deliver electricity to its customers. This infrastructure includes manholes, utility poles, overhead transformers, capacitor banks, substructure vaults, high voltage power lines, underground cables, and other critical components. To ensure optimal system operation, SVP uses multiple contractors to perform regular preventative maintenance, conduct inspections, and respond promptly to emergency repairs. These contractors are essential in providing the necessary services to ensure the reliability of the system.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted, with the award based on "best value."
The RFP for Preventative Maintenance, Inspection, and Repair Services for Utility Overhead and Underground Transmission Facilities and Distribution System was published on the City's e-procurement system. Seven proposals were received from the following firms:
* Henkels & McCoy West, LLC
* Hotline Construction, Inc.
* Intren West
* kV Power Pacific
* PAR Western Line Contractors, LLC
* Rising Edge Technologies, LLC
* VIP Powerline Corp.
The proposals were independently evaluated by a five-member evaluation panel against the criteria and weights published in the RFP, including experience, technical capability, and cost. The evaluation pan...
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