REPORT TO COUNCIL
SUBJECT
Title
Action on a Response to a Written Request to Cover the Costs of City Services in Support of the Santa Clara Parade of Champions and the Cost of Facilitron Parking Fees
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Council Policy and Procedure 030, (Adding an Item on the Agenda), sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal, legal or policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30 days) unless otherwise directed by the City Council.
A written request to cover the costs associated with city services in support of the Santa Clara Parade of Champions for a minimum amount of $65,000 and an additional $950 to support the cost of Facilitron Parking Fees charged by the Santa Clara Unified School District was submitted by Ana Vargas-Smith on February 15, 2022. At its meeting of February 22, 2022, the Council directed staff to place the petition on a future agenda. In accordance with established policy, this item is being brought forward for Council consideration and action.
DISCUSSION
Special events such as the Parade of Champions are subject to review by the City's inter-departmental Special Events Team. This Team reviews the proposed event activities and determines the level of support that will be required as well as any special conditions that must be met by the applicant.
Parade organizers have submitted the required special event permit application for a 2022 in-person event and a preliminary review of the event has been conducted by the Special Events Team.
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