REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Statewide Traffic Safety and Signs, Inc. dba Statewide Safety Systems for Traffic Control Services for Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Silicon Valley Power (SVP), has over 500 miles of overhead and underground transmission and distribution facilities required to transmit power to end users including Santa Clara residents and businesses. Many of these facilities are in the public right of way, such as roadways. In order to safely perform maintenance activities, SVP regularly requires traffic control services to establish and maintain safe work areas around public roadways.
DISCUSSION
Pursuant to City Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted with the award recommendation based on the lowest responsive and responsible bidder. In April 2022, the City issued the RFB for Traffic Control Services which was published on the City's e-procurement system. The RFB requested bids from qualified sources to provide as-needed traffic control services in support of SVP maintenance activities and other activities in the public right of way. Two bids were received by the bid deadline. The City deemed one bid non-responsive as the bidder failed to provide sufficient information to determine whether the bidder met the minimum qualifications.
Staff performed reference checks on the responsive bidder, Statewide Traffic Safety and Signs, Inc. dba Statewide Safety Systems (Statewide). Staff also performed a price analysis and concluded that Statewide's bid prices were not fair and reasonable. As a result, the Purchasing Division Manager rejected all bids pursuant to Section 2.105.200 of the City Code of the City of Santa Clara, which states that "if all bids or proposals are rejected, the Purchasing Division Manager or designee may re-notice the solicitation or award without further complying ...
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