REPORT TO COUNCIL
SUBJECT
Title
Action on Authorizing the City Manager to Negotiate and Execute Amendments to Agreements with Electrical Maintenance Consultants, Brush Americas, and Mitsubishi Powers Americas, Inc. for Generator Maintenance Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The generators used at Silicon Valley Power's power plants require ongoing preventative and corrective maintenance, as well as scheduled major overhauls to ensure reliable operation. This maintenance includes annual inspections, testing and diagnostic services, and repairs using specialty tooling, equipment, and shop services.
Silicon Valley Power's local and remote generation facilities use multiple generator technologies from various manufacturers, each with unique maintenance schedules and specific part specifications. Accordingly, multiple vendors are contracted to properly maintain the fleet of generators.
On February 22, 2022 (RTC 22-147), the City Council authorized the City Manager to negotiate and execute agreements with Brush Americas (Brush), Electrical Maintenance Consultants (EMC), and Mitsubishi Powers America, Inc. (Mitsubishi) for electric generator maintenance services with an aggregate maximum compensation of $3,000,000 over a five-year term.
DISCUSSION
Based on the results of the solicitation, EMC serves as the primary contractor for all electrical generator maintenance and repair services, while Brush and Mitsubishi are secondary providers of services for specific generators. The agreement with EMC includes fixed pricing for routine maintenance services and generator overhauls. Additional repair services are authorized and paid on a time-and-materials basis. The agreements include provision of all labor, materials, equipment, and technical expertise needed for generator maintenance and overhaul services.
Since the City Council authorized the agreements in 2022, only EMC has provided s...
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