REPORT TO CIVIL SERVICE COMMISSION
SUBJECT
Title
Action to Abolish the Eligible List for Office Specialist III (Civil) (Job Code 938)
Report
ACTION AND AUTHORITY
The Office Specialist III (Job Code 938) classification is a multidepartment classification utilized across the City. There is currently an eligible list for Job Code 938.
Eligible lists generally shall remain in force for a period of one year (if not extended) for non-sworn positions, pursuant to Civil Service Rules, Sec. 4.3. The City Manager’s Office and Parks & Recreation Department are requesting to abolish the Office Specialist III (Job Code 983) eligible list based on the authority of Civil Service Rules, Sec. 4.8(a), which states, Eligible Lists may be abolished by the Director of Human Resources either, “If the list contains fewer than five (5) names, or “Notice of abolishment of an eligible list shall be mailed to all eligibles whose name appear on the list, at time of recruitment to establish a new list.”
DISCUSSION
Under general supervision, the Office Specialist III (Job Code 938) is distinguished from other City office support classes in that incumbents normally report to division head or higher City position with responsibilities involving the frequent use of tact, discretion, initiative, and independent judgment. This classification is an advanced secretarial class expected to have regular contact with board or commission members, representatives of business or community organizations, the public, and all levels of City personnel to exchange information and explain administrative policies and procedures. Incumbents may supervise secretarial or general clerical support staff.
The Office Specialist III (Job Code 938) classification is used across the City including the Parks and Recreation Department, the Community Development Department (CDD), the Police Department, the Finance Department, the Electric Utility Department (SVP), the City Manager’s Office (CMO), and the Department o...
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