REPORT TO COUNCIL
SUBJECT
Title
Authorize the Mayor to Execute an Agreement with Baker Tilly US LLP in an amount not to exceed $30,000 to Facilitate the Performance Evaluation Process for Council Appointees (City Manager and City Attorney)
Report
BACKGROUND
The City Manager and City Attorney (collectively, the “Council Appointees”) each have an Employment Agreement that establishes the terms and conditions of their employment with the City of Santa Clara. Each agreement requires the City Council to facilitate a performance appraisal process at least once every 12 months, or more frequently as deemed necessary by the City Council. The procedures for conducting Council Appointee performance evaluations are established in City Council Policy 058, Performance Evaluation Process for Council Appointees.
Consistent with City Council Policy 058, staff met with the City Council in closed session to discuss the appraisal process and scope of work for performance appraisal facilitator consultant services. The proposed scope of work would be performed over approximately two to three months and would include interviews and completion of a self-assessment by each Council Appointee, interviews with each Councilmember, and preparation of a report summarizing City Council feedback. The process concludes with a facilitated closed session between the City Council and each Council Appointee, during which the evaluation results are presented and discussed.
Retaining an independent facilitator would provide a structured, consistent, and confidential process to support the City Council’s performance evaluations of its Council Appointees in accordance with the applicable Employment Agreements and City Council Policy 058.
DISCUSSION
In June 2026, pursuant to Section 2.105.140(b) of the Santa Clara City Code, which authorizes the use of an informal competitive procurement process for general services with an estimated total taxable amount not to exceed $250,000, the City issue...
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