REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Request from the Stadium Manager to Execute Agreement with Bonfire Interactive Ltd. for eSourcing Platform Subscription Services and Award Purchase Order to Arata Equipment Company for Arata Compactor Replacement Parts and Repairs
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
DISCUSSION
On January 12, 2022, the Stadium Manager submitted the attached Recommendation for Award memo (Attachment 1), along with supporting procurement documentation, to request approval from the Stadium Authority Board for the following:
• Execute agreement with Bonfire Interactive Ltd. for eSourcing platform subscription services which will be used to solicit bids and proposals. The agreement is for a three-year term and has a not to exceed amount of $39,000 ($13,000 per year for three user licenses). Per the Stadium Manager, the cost for this service will be charged to the FY 2021/22 Budget, Shared Expenses, Stadium Operations line item. Funding for contract years after FY 2021/22 is subject to the Board’s approval as part of the annual budgeting process; and
• Award a purchase order to Arata Equipment Company for Arata compactor replacement parts and repairs in the amount of $4,093. Per the Stadium Manager, the cost for the supplies and services will be charged to the FY 2021/22 Budget, Shared Expenses, Engineering line item.
The Stadium Manager’s Recommendation for Award describes the various procurement processes that were implemented. Staff sent questions about the eSourcing platform subscription request which the Stadium Manager responded to. They are included as part of this report as Attachment 2.
ATTACHMENTS
1. Stadium Manager’s Recommendation for Award Memo
2. Procurement Questions and Responses
3. Agreement with Bonfire Interactive Ltd.
4. Purchase Order for Arata Equipment Company