REPORT TO COUNCIL
SUBJECT
Title
Action on Agreements with First Shield Security & Patrol, Inc. for Citywide Security Guard Services, Including Ratification of Prior Expenditures and Authorization of Future Expenditures During Exercised Option Periods
Report
BACKGROUND
The City contracts with private security firms to provide security services at various City facilities and locations. Security services are required to safeguard persons and property, assist visitors and employees, and provide supplemental security services for citywide special events. Security guards provided under these agreements are unarmed and are primarily responsible for monitoring City facilities and property, deterring and identifying suspicious activities, and reporting incidents to the appropriate authorities.
In 2021, the City conducted a competitive Request for Proposals (RFP) process pursuant to the City’s procurement process. First Shield Security & Patrol, Inc. (First Shield) was selected to provide security services for the Public Works and Parks & Recreation Departments, as well as other City departments as needs arise.
On October 26, 2021 (RTC# 21-1274), the City Council approved agreements with First Shield with a maximum compensation of $656,453 for the Department of Public Works and $801,000 for the Parks & Recreation Department (PRD) during the initial three-year term from November 1, 2021 through October 31, 2024. The City Council action also authorized the City Manager to exercise up to five one-year options, for a potential total contract term of eight years ending on October 31, 2029, if all options are exercised. Exercise of the option periods was expressly made subject to the appropriation of funds.
In addition, the City Council authorized the City Manager to execute additional agreements with First Shield for additional locations as needed, subject to the same terms and conditions and the appropriation of funds. Under this authority, staff subsequently entered...
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