REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with CSG Consultants, Inc. for Design Professional Services for Annual Street Pavement Maintenance and Rehabilitation Projects (2025-2027 Projects)
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) oversees the City's Street Pavement Management Program, which includes annual street pavement maintenance and rehabilitation. Under this program, the pavement conditions of the City's street network are inspected and streets are prioritized annually to receive preventative maintenance and rehabilitation treatments based upon the funding available. Pavement maintenance and rehabilitation work is bid as part of DPW's construction contracts on an annual basis. The City's annual street pavement maintenance and rehabilitation work typically involves slurry seals, patching, and asphalt overlays, including other ancillary work such as ADA curb ramps and traffic striping.
In order to prepare the 2025, 2026, and 2027 annual street pavement maintenance and rehabilitation contracts for public bidding, the City will need to retain a design consultant to provide engineering design services.
DISCUSSION
A formal selection process was utilized to solicit proposals from consultants to provide the necessary design professional services. In March 2024, a competitive Request for Proposals (RFP) was published on the City's e-procurement platform and was sent to over 40,000 members. The RFP was viewed by 30 members, including consultants, plan rooms, and builder exchanges, among others. Staff also provided direct notifications to consultants who had viewed similar projects in the past.
The RFP required that proposers consider and provide proposals based upon streets published by the City for pavement maintenance and rehabilitation in 2025 as a baseline to evaluate proposals, and that the highest ranked proposer would be considered qualified ...
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