REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with M T Tire Service
Report
BACKGROUND
The Public Works Department maintains approximately seven hundred and seventy five vehicles and pieces of operational equipment. The department utilizes a contractor to assist the Fleet Management Division in providing tire inspections, repairs, replacements, swapping, mounting/dismounting, and emergency services for the City's fleet.
Proactive inspection of tires increases vehicle safety, fuel mileage, tire life cycle and emissions. The tire service agreement (Attachment 1) will enable the department to maintain tires in safe working condition to maximize tire life and ensure the safety of vehicles.
DISCUSSION
A Request for Proposal (RFP) selection process was utilized to solicit proposals for the tire services. The RFP was open for three weeks with proposals due on May 11, 2018. Two proposals were submitted and the qualifications of the proposers were evaluated by staff. The Tire Service Cost Proposal (Attachment 2) provides more detail about the proposals.
M T Tire Service provided the lowest cost proposal to the City while complying with the requirements set in the agreement. MT Tire Service's experience, knowledge of the industry and thoroughness of their proposal showed that they are the most qualified firm to perform under this agreement. Staff is recommending approval of a three-year agreement with M T Tire Service. The recommended value of the agreement with the contractor is based on historical data and projected work load. The not-to-exceed value of the contract is based on the projected value of work over a three-year period.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a government organizational or administrative activity that will not result in direct or indirect changes ...
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