REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Dates and Purpose of Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period January 1, 2021 to March 31, 2021
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled "Comprehensive Audit of Stadium". Audit recommendation 1.Q states that "the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority staff and Stadium Manager be documented and reported quarterly or annually to the Stadium Authority Board." Staff has implemented this audit recommendation on a quarterly basis.
Furthermore, at the August 25, 2020 meeting, the Stadium Authority Board directed staff to prepare minutes for all future Stadium Authority/Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority staff and Stadium Manager for the period of January 1, 2021 to March 31, 2021 are listed below.
Date
Meeting Purpose
1/7/21
Discussed YTD Rent Payments, Public Safety Liability and AD&D Invoices, Trust Budget (phone call)
1/14/21
Discussion of Stadium Builder License (SBL) Issues (via Zoom)
1/21/21
Stadium Authority/Stadium Manager Monthly Coordination Meeting (via Zoom)
1/21/21
Discussed Lender Budget, Public Safety Liability Insurance, Repair Invoice Payment Status, FY19/20 Non-NFL Event review questions, Revolving Loan Credit, Rent Status (phone call)
1/27/21
Discussed Lender Budget, Public Safety Liability Insurance, Repair Invoice Payment Status, FY19/20 Non-NFL Event review questions, G&A Invoice (phone call)
1/28/21
Discussed Shared Expenses (FY2019-20) (in-person meeting)
1/29/21
Discussed Shared Expenses (FY2019-20) (in-person meeting)
2/1/21
2021 Operational and Public Safety Documents (in-person...
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