REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Setting the Regular Meeting Schedule and Dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2026
Report
BACKGROUND
Santa Clara City Charter Section 1003 states that each board and commission shall hold regular meetings as required by the City Code. Santa Clara City Code Section 2.120.030 states that each board or commission shall hold regular meetings at the times and days indicated by a City Council resolution, as may be amended by further resolution.
At the March 22, 2022 City Council meeting, the Council approved Ordinance No. 2043 (Attachment 1), along with changes to the Bicycle and Pedestrian Advisory Committee (BPAC) Policy Guidelines (Attachment 2). These modifications formalized the BPAC to better align with all other City Boards, Commissions, and Committees related to City Charter membership terms and meeting rules. In addition, the Policy Guidelines set the dates and time of the BPAC meetings to five per calendar year with each meeting starting at 4:00 p.m on the fourth Monday in January, March, June, August, and October.
DISCUSSION
The City publishes an annual calendar of meetings for City Council, Boards, Commissions, and Committees. The purpose of this item is to set regular BPAC Meeting dates for 2026.
At the August 25, 2025 BPAC meeting, the BPAC reviewed the meeting schedule for 2026, which includes five meetings to be held at 4:00 p.m. on January 26, 2026, March 23, 2026, June 22, 2026, August 24, 2026, and October 26, 2026. The BPAC is recommending that the City Council approve the five meeting dates and consider increasing the number of annual BPAC meetings from five to six beginning in 2027 with a goal of reducing meeting durations. Staff will continue the discussion with the BPAC regarding the additional meeting and ways to accomplish the goal. Other considerations to take into account regarding additional meetings include current staffing levels, workload, ...
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