REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Maze & Associates Accounting Corporation for Audit of the City's Annual Financial Report
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Every fiscal year, staff prepares an Annual Financial Report (AFR) to provide interested parties with information concerning the financial results of operations for the City. In accordance with the City's Charter (Section 1319), the AFR must be audited by an external certified public accountant to provide reasonable assurance that the financial statements of the City are free of material misstatements.
Council Resolution No. 6265 established a policy that the City must conduct a competitive procurement process every five years in order to obtain a qualified firm to conduct the annual financial audit. The audit of the City's AFR for the year ending June 30, 2021 was the fifth year under contract with Maze & Associates Accounting Corporation (Maze).
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal request for Statement of Qualifications (SOQ) was conducted for this procurement, with the award recommendation based on "best value." The factors considered in the award were quality and completeness of proposal, experience of firm and key personnel, technical approach, and cost.
In June 2021, the City released a SOQ for the Annual Financial Audit. The SOQ was published on Periscope S2G (formerly BidSync), the City's e-procurement system. A total of 40 companies viewed the SOQ, and seven proposals were received from the following firms:
* CliftonLarsonAllen LLP
* Eide Bailly LLP
* Lance, Soll & Lunghard LLP
* Macias Gini & O'Connell LLP
* Maze & Associates Accounting Corporation
* The Pun Group, LLP
* Vasquez & Company LLP
The proposals were independently evaluated by a three-member evaluation team with representation from the Finance Department and City Auditor's Office. The proposals were eva...
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