REPORT TO COUNCIL
SUBJECT
Title
Action on the Services Agreement with Bay Pro for Landscaping Services at Water and Sewer Utilities facilities, with a Maximum Compensation Amount of $410,000
Report
COUNCIL PILLAR
Deliver and Enhance High-Quality Efficient Services and Infrastructure
BACKGROUND
The Water and Sewer Utilities Department (Department) is responsible for maintaining landscaping at thirty-two (32) water wells and storage tanks and four (4) sewer pump/lift stations sites. To provide more time for staff to carry out their primary responsibilities, the Department has outsourced the landscaping work over the past five years. The previous agreement expired on June 30, 2024.
Following a Request for Bids (RFB), as described below, the Department entered into a new agreement with Bay Pro with services starting on July 1, 2024. The agreement has an initial term of one year with five one-year options, for a total term of six years. The maximum compensation for the initial year is $60,000 ($53,240 plus $6,760 as contingency for additional services), which falls under the City Manager's authority. The landscaping work consists of routine landscaping maintenance and supplemental services provided on an as-needed basis.
DISCUSSION
Pursuant to City Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with an award to the lowest responsive and responsible bidder.
On February 9, 2024, staff issued the RFB for landscaping services using the City's e-procurement system. Six bids were received as follows:
Bidder Bid Price
Bay Pro $53,240
BrightView Landscape Services, Inc. $62,000
Falkon Motorsports $75,484
New Image Landscape $79,735
Bayscape Landscape Management $82,360
SJCC+CC $306,462
Staff awarded the contract to Bay Pro as the lowest responsive and responsible bidder. Bay Pro is required to pay applicable prevailing wages for work perfor...
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