REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreement with Impec Group, Inc. for Citywide Janitorial Services
Report
BACKGROUND
The City contracts for janitorial services at multiple City facilities, including City Hall buildings, the Senior Center, Silicon Valley Power offices, the Police Station, Libraries, the Emergency Operations Center, multiple Fire Stations, and the Corporation Yard. Services provided under the agreement include vacuuming, mopping, restroom cleaning, window cleaning, surface and counter sanitization, deep cleaning, and other related custodial services necessary to maintain safe, clean, and operational public facilities.
On April 18, 2023, the City Council authorized the City Manager to execute an agreement with Impec Group, Inc. (Impec) for citywide janitorial services following a competitive Request for Proposals process (RTC 23-436, Attachment 1). The agreement includes an initial five-year term from April 19, 2023 through June 30, 2028, with up to three one-year options to extend the agreement through June 30, 2031 (Attachment 2). The City Council authorized maximum compensation of $7,118,803 for the initial five-year term, plus $711,880 contingency, for a total of not-to-exceed amount of $7,830,683.
DISCUSSION
Since the agreement with Impec was executed in 2023, the City's janitorial needs have expanded to support additional facilities and increased service levels at existing locations. New facilities include the Nuttman warehouse and leased buildings for Silicon Valley Power (SVP) and the Water & Sewer Utilities Department located at 831 and 851 Martin Avenue. Service levels have also increased to include expanded janitorial services at SVP substations, day porter services at the Community Recreation Center and Senior Center, and restroom cleaning services at City parks.
As a result of these expanded service needs, staff anticipate that the current not-to-e...
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