REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Execute Amendments to Agreements with Moveable, Inc. and Walk Talkin International LLC for Providing Event Planning and Production Services, to increase the Not-to-Exceed Compensation by $100,000, for a Total Not-to-Exceed authorization of $350,000 for Each Agreement
Report
BACKGROUND
In January 2025, in preparation for the City of Santa Clara (City) to host both Super Bowl LX and six F?d?ration Internationale de Football Association (FIFA) World Cup matches in 2026 (collectively, the "2026 Major Events"), the City transitioned the Economic Development and Communications Committee to a temporary ad hoc body known as the Economic Development and Marketing Committee (Committee). The purpose of this transition was to refine the Committee's focus toward economic development, marketing and community engagement efforts associated with the 2026 Major Events.
The Committee began campaign planning and community engagement efforts in April 2025, which led to the launch of the official "Where the Mission Meets the Moment" campaign (WTMMTM Campaign) in October 2025. Also in October 2025, City Council allocated $1,000,000 to support the planning and implementation of WTMMTM Campaign-related events and activations, including a Community Stadium Event, STEM Bowl, Night Markets & Festivals, and FIFA Watch Parties.
Following a competitive Request For Proposals process and pursuant to City Code Section 2.105.300(a), which authorizes the City Manager to execute agreements up to $250,000, the City Manager executed agreements for as-needed event planning and production services with Moveable, Inc (Moveable) on January 29, 2026 and with Walk Talkin International LLC (Walk Talkin) and TRAFFIK LLC (TRAFFIK) on February 9, 2026. Each agreement authorized a maximum compensation of $250,000 and includes an initial one-year term through March 1, 2027, with options to renew for up to four (4) additional terms of o...
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