REPORT TO BOARD OF LIBRARY TRUSTEES
SUBJECT
Title
Action on Revised Collection Development Policy, Community Room Use Agreements, Audiovisual and Camera Equipment Use Policy, and Policy Governing the Use of Library Grounds
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
In coordination with the City Attorney's Office, the Library has conducted a review of Library policies and identified those which would benefit from updates to better reflect contemporary service standards, improve transparency, and better meet community needs. Review and revision of four policies have been completed, informed by professional best practices and coordinated with the City Attorney's Office for compliance with legal principles such as the First Amendment. The reviewed and revised policies include:
1. Santa Clara City Library Collection Development Policy
2. Santa Clara City Library Community Room Use Agreements
a. Margie Edinger Community Room Use Agreement
b. Redwood Community Room Use Agreement
c. Mission Community Room Use Agreement
d. Northside Community Room Use Agreement
3. Santa Clara Library Audiovisual and Camera Equipment Use Policy
4. Santa Clara City Library Policy Governing the Use of Library Grounds
DISCUSSION
Policy Revision Highlights
Collection Development Policy
The Santa Clara City Library Collection Development Policy was last updated in 2022. The proposed revision includes the following changes:
* Improved clarity around the request for reconsideration of library materials process for challenged books, clarifying the process, including appeals, and providing greater overall process transparency.
* More information about the deselection process, commonly called "weeding," in which outdated or heavily worn materials are removed to make room for more current sources or newer versions of materials while maintaining overall collection balance. This improves transparency for the public of the methods used by libraria...
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