REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with CSG Consultants, Inc. for Design Professional Services for Annual Street Pavement Maintenance and Rehabilitation Projects (2023 & 2024 Projects)
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) oversees the City's Pavement Management Program, which includes annual street pavement maintenance and rehabilitation. Under this program, the pavement conditions of the City's street network are inspected and streets are prioritized annually to receive preventative maintenance and rehabilitation treatments based upon the funding available. The pavement maintenance and rehabilitation work is bid as part of DPW's construction contracts on an annual basis. The City's annual street pavement maintenance and rehabilitation work typically involves slurry seals, patching, cape seals, and asphalt overlays, including other ancillary work such as ADA curb ramps and traffic striping.
In order to prepare the 2023 and 2024 annual street pavement maintenance and rehabilitation contracts for public bidding, the City will need to retain a consultant to provide engineering design services.
DISCUSSION
A formal selection process was utilized to solicit proposals from consultants to provide the requested services. In August 2022, a competitive Request for Proposals (RFP) was published on the City's e-procurement platform for the project. The City received proposals from four firms: Bellecci & Associates, Inc., BKF Engineers, CSG Consultants, Inc., and Deenscorp, Inc.
A proposal review panel consisting of staff from the Design, Field Services, and Streets divisions of DPW evaluated each proposal against the criteria set forth in the RFP, including responsiveness to the RFP, qualifications of the firm, qualifications and availability of key staff, project approach, completeness and depth of scope of services, and project schedule and com...
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