REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of Contract for the Great America Parkway Streetlight Replacement Project, Contract No. 2875-9661, to Bear Electrical Solutions LLC and Related Budget Amendment
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), issued a public works bid packet to support its Electric Department Capital Improvement Program (CIP) Great America Parkway Streetlight Replacement Project (Project), Contract No. 2875-9661. The proposed Project will replace approximately 170 aged steel square street light poles and luminaires along Great America Parkway with new aluminum round tapered street light poles and LED luminaires. New reinforced concrete foundations will be required as well as re-wiring the existing street lighting circuits to help balance the electrical load across the power sources.
DISCUSSION
On March 06, 2025, a competitive Request for Bid (RFB) was published on the City's bid notification system, BidNet Direct, for the Project. On April 3, 2025, the Project bids were opened at the City Clerk's office. The City received one (1) bid from Bear Electrical Solutions LLC (Bear Electric) in the amount of $5,356,147.20. The Bid Summary is included as Attachment 1.
As the sole bidder, Bear Electric was declared the lowest apparent bidder with a submitted bid in the amount of $5,356,147.20. SVP compared the bid to the Engineer's Estimate of $1,666,430.20, and SVP found that the Engineer's Estimate did not consider necessary Project work such as sidewalk repairs and increased traffic control on Great America Parkway. Additionally, the Engineer's Estimate did not consider overtime and weekend work required to meet the Project deadline of October 2025. The Engineer's Estimate was performed by an outside consulting firm. SVP performed a review of Bear Electric's bid and found that the bid amount i...
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