REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 to the Agreement with American Power Solutions, Inc. for Citywide LED Lighting Retrofit, Replacement, and As-Needed Services and to Approve the Related Budget Amendment
Report
BACKGROUND
On July 16, 2024, following a Request for Proposals (RFP) process, the City Council authorized the City Manager to execute agreements with Advanced Lighting Services, Inc. (ALS) and American Power Solutions, Inc. (APS) to retrofit or replace fluorescent lighting fixtures with light-emitting diode (LED) fixtures. The project supports compliance with California Assembly Bill 2208 (AB 2208), signed into law in September 2022, which phases out the sale of fluorescent bulbs in California.
As noted in the July 2024 staff report, the project has been implemented based on available budget funding, with initial work prioritized at the City’s largest facilities, including City Hall, the Police Department, libraries, the Senior Center, and the Community Recreation Center. To date, lighting upgrades have been completed in approximately 40 buildings.
Many of these buildings were approved for financing through the Silicon Valley Power (SVP) loan program, which ended on December 31, 2024, as well as rebates from SVP. SVP issues loans for the lighting upgrades and anticipates payback through energy savings generated by the new LED lighting. Leveraging the SVP loan program allowed the City to complete more facilities than originally planned.
On April 29, 2025, the City approved Amendment No. 1 to the agreements with ALS and APS to increase the maximum compensation amount by $441,046, from $500,000 to a revised not-to-exceed aggregate compensation amount of $941,046. Of the total aggregate amount, $537,984 was funded from the General Fund Capital Projects Reserve, with the remaining $403,062 funded in the Electric Operating Grant Trust Fund.
DISCUSSION
The City has made substantial progress in converting its facilities from fluor...
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