REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on an Amendment No. 2 to the Agreement with Integrated Communication Systems for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi's Stadium to Extend the Term by One Year, Increase the Total Agreement Amount, Update the Compensation and Fee Schedule, and Delegate Authority to the Executive Director for Future Amendments
Report
BACKGROUND
Pursuant to Section 2.9 of the Stadium Management Agreement between the Santa Clara Stadium Authority (Stadium Authority), Forty Niners SC Stadium Company LLC (StadCo), and Forty Niners Stadium Management Company LLC (Stadium Manager), the Stadium Manager is responsible for maintaining Levi's Stadium (Stadium) "in the Required Condition and operate the Stadium as a quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility.."
In 2023, the Stadium Manager conducted a Request For Proposals (RFP) process for fire alarm testing, inspection, maintenance, and related services. The highest scoring proposer took exception to the terms and conditions agreed upon in their initial proposal response during the agreement execution stage. Representatives from the Stadium Manager and vendor attempted to resolve issues related to indemnity and liability provisions but could not mutually agree on the terms proposed by the vendor. The Stadium Authority Counsel reviewed the vendor's proposed language and concurred with the Stadium Manager's concerns. As such, the Stadium Manager recommended moving forward with the second-highest rated proposer in the Stadium Manager's RFP process, Integrated Communication Systems (ICS).
On May 23, 2023, the Stadium Authority Board approved an Agreement with ICS to provide fire alarm testing, inspection, maintenance, and related services at Levi's Stadium (Agreement) (Attachment 1). The Agreement included an initial three-year term through March 31, 2026, with the option to extend the agreeme...
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