REPORT TO COUNCIL
SUBJECT
Title
Action to (1) Delegate Authority to the City Manager to Execute Amendment One to the System Maintenance Agreement with Elster Solutions, LLC for Energy Axis Management System and Negotiate and Execute Future Purchase Orders, Agreements, or Amendments for Future Equipment or Services, and (2) Ratify Previous Payments Exceeding Council Authorization
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's electric utility, Silicon Valley Power (SVP) operates an Advanced Metering Infrastructure (AMI) system to remotely collect energy usage data from customers citywide. At the core of the AMI system are digital meters (smart meters) that record energy usage and transmit the data back to SVP through a secure network for bill processing.
On December 7, 2010 (Agenda Item 6B-12), the City Council approved a Master Agreement with Elster Solutions, LLC (Elster) for the purchase and implementation of the Elster Energy Axis AMI System, including all necessary software, hardware, and professional services as a pilot project. The Master Agreement was amended four times to complete implementation of the AMI system. Under the Master Agreement, Elster provided a turnkey AMI solution consisting of the following key components:
* The EnergyAxis Management System - the head-end software for system control, meter data collection, and network management.
* A Tropos wireless wide area network - used for data transmission.
* The purchase and deployment of smart meters.
* Installation of all associated servers and network infrastructure
* A System License Agreement (SLA) which provided licenses for software, firmware, middleware, database, troubleshooting tools, and third-party applications embedded in the Energy Axis Management System.
* A System Maintenance Agreement (SMA) which covered ongoing annual support including help desk services, technical support, updates, and opti...
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