REPORT TO COUNCIL
SUBJECT
Title
Action on Agreements with DKS Associates, Kimley-Horn and Associates, Inc., and W-Trans for Traffic Engineering Consulting Support (Deferred from July 6, 2021)
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure.
BACKGROUND
The Department of Public Works (DPW) performs various services for the City, including applying for and administering transportation grants, multimodal transportation planning, reviewing development proposals and traffic impact analyses, approving construction traffic control plans, investigating public requests, operating and monitoring traffic signals, and implementing transportation capital projects. Based on available staffing resources and to keep up with the workload, it is necessary to use consultants to assist with these services.
Included in the Adopted Biennial Capital Improvement Program Budget for FY 2020/21 and FY 2021/22 is $250,000 for a transportation project (Project No. 1256) titled, Traffic Engineering Consultant Support (1256). This project provides funding of $125,000 for FY 2020/21, which was carried forward to FY 2021/22 as part of the FY 2021/22 and FY 2022/23 Adopted Operating Budget, and $125,000 for FY 2021/22 to hire consultants to assist DPW staff in performing the services described above.
DISCUSSION
In February 2020, a competitive Statement of Qualifications (SOQ) was advertised on the City's bid notification system, BidSync seeking proposals from qualified consultants in order to create a shortlist of consultants for traffic engineering services. A total of 15 proposals were submitted in response to the SOQ. Proposals were independently evaluated by two DPW staff members against the criteria set forth in the SOQ, including understanding the services to be performed, firm experience, expertise, and qualifications. Based on the outcome of the evaluation, six finalists were found to be the most qualified and were selected to be on the s...
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