REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Report from the Stadium Authority for Action Regarding the Stadium Manager's Request to Award Purchase Orders to Benjamin Litho Inc. for Guest Services Printed Materials and Johnson Controls, Inc. Fire and Security for Security Cardkeys, Tags, and Supplies
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On October 8, 2019, the Stadium Authority Board (Board) approved Ordinance No. 2005 amending Chapter 17.30 of the City Code (Stadium Authority Procurement Policy), which rescinded the delegation to the Executive Director to enter into agreements without prior Board approval. As result of Ordinance No. 2005, the Stadium Manager is also required to request Board approval before entering into agreements on behalf of the Stadium Authority. As of the effective date of the Ordinance (November 8, 2019), all Stadium Authority agreements for services, supplies, materials, and equipment require the approval of the Stadium Authority Board.
As the Stadium Manager, Forty Niners Stadium Management Company, LLC (ManCo) is responsible for maintaining "the Stadium in the Required Condition and operate the Stadium as a quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility" as required by the Management Agreement between the Stadium Authority and ManCo.
The Stadium Manager is requesting approval for the following:
1. Award a purchase order to Benjamin Litho Inc. in the amount of $12,501 to print various Guest Services cards, guides, and scratchers for the Stadium Manager. The $12,501 request includes the estimate provided by the vendor ($10,898), a 5% contingency amount of $545 to cover increase in the number of pages in the booklets and guides and to accommodate any printing overages, and taxes of $1,058. These costs are classified in the Stadium Authority Fiscal Year (FY) 2022/23 Shared Stadium Manager Expenses as Non-Compensation Expenses for t...
Click here for full text