REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of January 1 to March 31, 2024
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled "Comprehensive Audit of Stadium". Audit recommendation 1.Q states that "the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board." Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of January 1 to March 31, 2024 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
Date
Meeting Purpose
01/03/2024
Weekly Accounting Status Meeting (via Teams)
01/04/2024
Introduction to Events Team (in person)
01/05/2024
Biweekly Stadium CapEx Permit Meeting (via Zoom)
01/09/2024
Naming Rights Proposal Meeting (in person)
01/10/2024
SCSA Permit Meeting (via Zoom)
01/10/2024
Jumbotron Project Meeting (via Teams)
01/10/2024
Weekly Accounting Status Meeting (via Teams)
01/11/2024
Outstanding Arbitration and Naming Rights Issues Meeting (via phone)
01/17/2024
SCSA/Guidepost/Stadium Manager Check-In (via Teams)
01/17/2024
Weekly Accounting Status Meeting (via Teams)
01/17/2024
SCSA/Stadium Manager Monthly Coordination Meeting (via Teams)
01/17/2024
Levi's Naming Rights Meeting (in person)
01/19/2024
Levi's Naming Rights Meeting (via Teams)
01/2...
Click here for full text