REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Impark for Event Parking Services at the Santa Clara Convention Center
Report
COUNCIL PILLAR
Deliver and Enhance High-Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works Facility Division oversees maintenance and repair services at City Facilities in addition to managing the Santa Clara Convention Center Maintenance District #183 (Convention Center).
The Convention Center serves as a venue for a variety of events such as conventions, tradeshows, meetings, weddings, etc. Staff anticipates events will resume soon so parking services will be required for incoming event participants. The Convention Center Complex includes several surface parking lots in addition to a 3-story parking garage. This agreement provides parking services at the Convention Center which includes tasks such as setting up delineators, directing parking, and managing the ingress/egress from the parking areas.
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Proposal (RFP) was conducted as the solicitation method for this procurement, with the award recommendation based on "best value". The factors considered in the award were experience, technical capability, and cost.
In June 2021, the City released an RFP for Event Parking Services at the Convention Center. The RFP was published on Periscope Source (formerly BidSync), the City's e-procurement system. A total of 50 companies viewed the RFP, and four proposals were received from the following firms:
1. Ace Parking, Inc
2. Impark
3. Pro Park America
4. SP Plus Parking
Evaluation Process: The proposals were independently evaluated by a four-member evaluation team with City representation from the Department of Public Works, and outside representation from the Convention Center Manager, Techmart Office Center, and Convention Center Property Management. The proposals were evaluated and ranked against the criteria published...
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