REPORT TO COUNCIL
SUBJECT
Title
Action on Amendments to Ten (10) Vendor Agreements for Recreational Programming Services in the Parks & Recreation Department for a revised not-to-exceed aggregate maximum compensation amount of $6,206,130, subject to budget appropriations, in final forms approved by the City Attorney.
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Parks & Recreation Department (Department) manages and maintains the City's park system, recreation facilities, pools, and cemeteries, as well as provides recreation programs, services, and activities that contribute to the vitality, health, and wellness of the community. The Department's recreation programs serve over 30,000 participants per year and generated over $2.5 million in revenue in FY 2022/23. Programs are offered at various program facilities across the City and promoted through the Department's published seasonal activity guides.
In November 2018, the City conducted a Request for Proposal (RFP) process to identify qualified vendors to provide recreational programming services. On June 25, 2019, the City Council approved the execution of eighteen (18) agreements with an initial term of five years and five (5) one-year options, extending the terms of the agreements through June 30, 2029 (Attachment 1). These agreements provided for program revenue to be split between the City and the vendor, with the vendor receiving 60% to 70% of gross revenue per participant.
In addition, the original Council approval included authorization to increase the maximum compensation of each individual agreement up to 15% above the originally approved maximum compensation, subject to budget appropriations.
Of the original 18 vendor agreements approved by the City Council in June 2019
four (4) of the vendors are no longer working with the City (Chaparral Country Corporation, Code for Fun, Lil Slugger...
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