REPORT TO COUNCIL
SUBJECT
Title
Action on Purchase Orders with Pivot Interiors, Inc. and Other Suppliers/Authorized Dealers for the Purchase of and Installation of Cubicles, Office Furniture and Related Products and Services at City Facilities
Report
COUNCIL PILLAR
Manage Strategically Our Workplace Capacity and Resources
BACKGROUND
Silicon Valley Power (SVP) operates from several locations, including a leased facility at 881 Martin Avenue, the Electric Corporation Yard located at 1705 Martin Avenue, the Donald Von Raesfeld (DVR) power plant, City Hall, and other plant locations and substations. Due to significant growth at SVP, there is a need for additional cubicles, workstations, and office furniture. Layouts may need adjustments to improve productivity and employee ergonomics and new furniture may be required for tasks such as reviewing and storing engineering drawings or storing employee uniforms. In addition, SVP may need to acquire additional office space in the future.
DISCUSSION
The recommendations in this report to use cooperative purchasing agreements are made pursuant to City Code Section 2.105.270(c), which states that the City may, without observing formal bidding requirements, "contract with a vendor under a contract awarded using preestablished cooperative purchasing agreements, when such agreement resulted from a competitive bid process that meets or exceeds the City's competitive bid process." There are several cooperative purchasing organizations, such as OMNIA Partners, Sourcewell, and National Cooperative Purchasing Alliance (NCPA), which bring together cooperative purchasing contracts for government agencies by working with public lead agencies in conducting the competitive solicitation process, including evaluation and award. Cooperative purchasing agreements combine procurement requirements and purchasing power of several public agencies. The City benefits from these agreements through economies of scale based on aggregate spendi...
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