REPORT TO CITY COUNCIL
SUBJECT
Title
Action on Award of Purchase Order to STOMMEL, INC., dba LEHR for Panasonic Mobile Data Computers for Police and Fire Vehicles
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Mobile data computers (MDCs) installed in the City's police patrol vehicles are a vital piece of equipment for officers, providing officer safety and efficiency in the field. These MDCs enable patrol officers to access critical information relating to their safety, calls for service and contacts, report writing, and data from national, state, and regional law enforcement databases. Industry best practices recommend replacing MDCs every three to five years to maintain reliability and performance.
The current Panasonic MDCs installed in police vehicles have proven reliable with a low failure rate. However, the current Panasonic MDCs, along with the modems and antennas used by both the Police and Fire Departments, are aging and lack 5G capability. This presents risks such as lack of warranty coverage and increased cost for support and maintenance. Based on these factors, the Information Technology Department (ITD) has recommended replacing the MDCs, modems, keyboards, docks, and antennae.
DISCUSSION
Staff recommends issuing Purchase Orders (POs) to STOMMEL, INC., dba LEHR for the purchase of Panasonic Mobile Data Computers and related peripherals under the authority of City Code Section 2.105.270(c) which states that the City may, without observing formal bidding requirements, "contract with a vendor under a contract awarded using preestablished cooperative purchasing agreements, when such agreement resulted from a competitive bid process that meets or exceeds the City's competitive bid process."
The Finance Department's Purchasing Division Manager has determined that the cooperative purchasing agreement with STOMMEL, INC., dba LEHR, established through a competitive Request for Proposals proce...
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