SUBJECT
Title
BPAC Processes and Governance (Shariat)
Report
BACKGROUND
In December 2025, Bicycle and Pedestrian Advisory Committee (BPAC) Member Shure requested a discussion related to BPAC Processes and Governance (Attachment 1). Member Shure would like to discuss how best to make each BPAC meeting operate more efficiently, such that the meetings end at a more reasonable time. Member Shure would like to explore ideas such as more frequent meetings, set time limits for discussion on each agenda item, and/or limit the number of comments on each agenda item per BPAC member.
DISCUSSION
The following are ways that Member Shure recommends reducing the length of each BPAC meeting, to have them operate more efficiently.
Frequent/Additional Meetings
The current BPAC Policy Guidelines (Policy Guidelines) were adopted by City
Council on March 22, 2022. The Policy Guidelines set the dates and time of the BPAC meetings to five per calendar year with each meeting starting at 4:00 p.m. on the fourth Monday in January, March, June, August, and October. Every year Council acts on a resolution setting the regular BPAC meeting schedule and dates for each calendar year. This agenda item is brought forth to BPAC before it is taken to Council for review and discussion. BPAC is asked to act on this agenda item and is documented in the staff report to Council. BPAC will be discussing this agenda item at their October 2026 meeting. BPAC can recommend to Council to increase the number of BPAC meetings held each year. However, BPAC should also take into consideration staff workload and the resources required to add additional meetings per calendar year.
Time Limits per Agenda Item
Typically, BPAC meetings consist of the following item types:
Public Presentations - Provides an opportunity for members of the public to present a bicycling or pedestrian-related item not on the meeting agenda. BPAC members should not comment on the item and may only ask clarifying questions, if n...
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