REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders to Andy's Roofing Co. Inc. and Rainy Day Roofing, Inc. for Citywide As-Needed Roofing Repairs
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) Facilities Division oversees maintenance and repairs for approximately 1,100,000 square feet of buildings throughout the City. In order to provide services in a timely and efficient manner, DPW periodically uses various vendors to assist with the workload. City buildings such as the Old Courthouse, City Hall, Police Department, Central Library, Northside Library, Senior Center, Triton Museum and Fire Stations have roofs that need maintenance and repair services.
DISCUSSION
Pursuant to City Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with award to the lowest responsive and responsible bidder(s).
On October 23, 2023, staff published the RFB for citywide as-needed roofing repairs on the City's e-procurement platform. Three responsive bids were received by the deadline. Bidders were required to submit their hourly rates and a percentage markup for materials. The low bid is determined by multiplying the rates by DPW's estimated annual usage. The estimated annual total for each bidder is listed below.
Bidder Name
Estimated Annual Total
Andy's Roofing Co. Inc.
$150,100
Rainy Day Roofing, Inc.
$153,500
RK Roofing & Construction, Inc.
$343,400
To ensure service availability, staff recommends awarding Purchase Orders (PO) to both Andy's Roofing and Rainy Day Roofing as the lowest responsive and responsible bidders. When work is required, staff will first obtain quotes from Andy's Roofing as the lowest bidder. Staff will only utilize Rainy Day's services if Andy's Roofing is unable to perform the required services within the City's specified time frame. The RFB allowed the City to make multiple ...
Click here for full text