REPORT TO COUNCIL
SUBJECT
Title
Authorize the City Manager to Negotiate and Execute Agreements for Services with Pro Safety & Rescue, Inc. and Hazardous Materials Institute LLC for Confined Space Rescue Team Services for Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), operates the Donald Von Raesfeld (DVR) Power Plant, the Gianera Generating Station (Gianera), and various substations and facilities throughout the City of Santa Clara (City). To ensure safety of employees and contractors and to comply with the Occupational Safety and Health Administration (OSHA) requirements regarding permitted and non-permitted space entries, SVP requires a contractor to perform stand-by confined space rescue team services at its facilities. A confined space is defined as not being designed for continuous occupancy by an employee and having a limited or restricted means of entry or exit. For SVP, this includes pressure vessels, transformers, pipelines, boilers, and turbines.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted, with the award recommendation based on "best value."
The RFP for Confined Space Rescue Team Services was published on the City's e-procurement system. Two proposals were received from the following firms:
* Pro Safety & Rescue, Inc.
* Hazardous Materials Institute LLC
The proposals were independently evaluated by a three-member evaluation panel against the criteria and weights published in the RFP, including experience, technical capability, and cost. The evaluation panel determined both proposals met the requirements of the RFP. Therefore, staff recommends the following actions with both firms, as detailed in this Report to Council.
Agreement for Services with Pro Safety & Rescue, Inc. (Pro Safety & Rescue)
Staff is recommending entering in...
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