REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Order to Universal Site Services, Inc. for Parking Lot Sweeping Services at Santa Clara Convention Center Complex - Maintenance District No. 183
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Facilities Services Division (Facilities) of the Department of Public Works (DPW) oversees maintenance and repairs for approximately 1,100,000 square feet of buildings throughout the City, which includes services at the Santa Clara Convention Center Complex - Maintenance District No. 183 (MD 183). In order to continue to provide services in a timely and efficient manner, Facilities utilizes vendors to assist with the workload.
Services at MD 183 include regular sweeping of the main entrances, surface parking areas, service roads, and the parking garage. These services are funded by the City, Hyatt Hotel, and the Techmart in accordance with MD 183. The current vendor has provided these services since July 1, 2017, and the current agreement terms out on June 30, 2022.
DISCUSSION
Pursuant to City Code Section 2.105.330, the City published an RFB for Parking Lot Sweeping Services at MD 183 using the City's e-procurement platform. A total of 17 companies viewed the RFB, and two bids were received as follows:
Bidder
Total Base Bid
Universal Site Services, Inc.
$60,861
Webco Sweeping, Inc.
$165,828
Staff recommends award of purchase order to Universal Site Services, Inc. ("Universal") as the lowest responsive and responsible bidder.
Under the proposed purchase order, Universal will provide parking lot sweeping services on a weekly and as-needed basis. Compensation will be fixed for the initial one-year term. In addition to the initial one-year term, there are four one-year options to extend the term of the purchase order for a total of five years, assuming all options are exercised. Pricing shall be fixed for the initial one-year term for a total amou...
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