REPORT TO COUNCIL
SUBJECT
Title
Action to Approve and Authorize the City Manager to Execute a Total of Three Master Services Agreements, one with Westwood Professional Services, one with RRM Design Group, and one with Royston Hanamoto Alley & Abey for Design Professional Services for Parks Rehabilitation and Improvements, with a Total Compensation Not-to-Exceed $2,300,000 for each Agreement, with an Aggregate Compensation Not-to-Exceed $6,900,000 Across all Three Agreements
Report
BACKGROUND
In April 2017, the City retained Kitchell CEM to conduct a comprehensive facility condition assessment of 47 parks and 65 buildings managed by the Parks and Recreation Department. The assessment evaluated park and architectural elements; mechanical, electrical, and plumbing systems; fire sprinkler and alarm systems; accessibility compliance; life-safety hazards; and other structural deficiencies. The findings identified an estimated current or immediate investment need of approximately $54 million in years 1-5 with escalation, $156 million in years 1-20 with escalation and a total replacement cost of $817 million to rehabilitate and enhance the City's parks and recreation facilities.
To address these facility needs, the City has prioritized significant capital investments through the Capital Improvement Program (CIP) utilizing a variety of funding sources, including the General Fund, Mitigation Fee Act funds, Quimby Act funds, donations, grants, and other eligible funding sources. In addition, in November 2024, Santa Clara voters approved Measure I, authorizing the issuance of up to $400 million in General Obligation bonds to address the City's infrastructure needs. The General Obligation Bond Expenditure Plan allocates $115.3 million in the Parks, Library, Senior Center, and Aquatic Facilities bond category.
To support the planning and delivery of current and future Parks and Recreation capital projects that require specialized design expertise it is necessary to reta...
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