REPORT TO COUNCIL
SUBJECT
Title
Status Report on 2026 Major Events Invoicing and Reimbursements
Report
BACKGROUND
The City is currently supporting two major global events-Super Bowl LX (SBLX) and the FIFA World Cup 2026-which require extensive interdepartmental coordination, advance planning, and significant public safety deployment. These efforts are governed by separate league agreements and operational requirements, while reimbursement for eligible City costs is administered through the Bay Area Host Committee (BAHC) under established funding and cost-recovery frameworks.
Under the applicable agreements, the City is responsible for delivering a range of services to meet league and event requirements, including police and fire deployment, emergency management coordination, training, and logistical support. These obligations necessitate both advance planning expenditures and event-time operational costs, many of which are eligible for reimbursement through BAHC and associated funding sources.
To date, the City has invoiced $1.57 million in SBLX- and FIFA-related expenses, of which approximately $943,659 has been reimbursed, leaving an outstanding balance of $623,239 as of March 23, 2026. A substantial portion of the unreimbursed amount is attributable to recently submitted invoices for November and December, which are currently under review, as well as training-related costs requiring additional documentation to meet BAHC requirements.
Reimbursement processes differ between the two events. For SBLX, costs have largely been reimbursed through October 2025, with remaining balances tied primarily to late-year invoices and documentation for training activities. For FIFA World Cup planning, reimbursement has been more complex due to the involvement of multiple funding streams-including County, State, and Federal sources-and the desire to align documentation and agreements across agencies. BAHC has requested that the City pursue reimbursement through County-admi...
Click here for full text