REPORT TO COUNCIL
SUBJECT
Title
Action on Amendments to Agreements with West Coast Arborists, Inc. for City Tree Maintenance and Tree Planting Services and an Agreement with BrightView Landscape Services, Inc. for Secondary Tree Maintenance Services
Report
BACKGROUND
The City of Santa Clara (“City”) maintains approximately 16,500 trees through the Department of Public Works (“DPW”) Streets Division Tree maintenance program and the DPW Parkways and Boulevards program. The Parks & Recreation Department is responsible for maintaining all the trees in City parks. All of these trees are located along public streets and within park facilities and open spaces. Regular tree maintenance is necessary to protect public safety, maintain required clearances for streets, sidewalks, and structures, preserve the health and condition of City trees, and reduce the risk of damage associated with diseased, damaged, or fallen trees.
The City’s tree maintenance program includes programmed and on-demand pruning; tree and palm pruning; tree removal and stump grinding; and emergency response for damaged or downed trees resulting from storms or other unforeseen events.
DISCUSSION
On March 18, 2026, the City issued a Request for Proposals (RFP) for tree maintenance services using the City’s e-procurement system. The RFP grouped the services into two packages as described below, and vendors were allowed to submit proposals on one or both packages.
Package A included tree pruning, removal/stump grinding, and emergency tree services.
Package B included tree planting only.
Eleven proposals were received from the following firms:
Bay Area Tree Specialists
Brightview Landscape Services, Inc.
Community Tree Service, LLC
Davey Tree
EMTS, Inc.
Julian Tree Care Inc
Mariposa Tree Management Inc.
Miabella Expert Tree Service Inc.
New Image Landscape Company
The Professional Tree Care Company
West Coast Arborists, Inc.
Proposals for both service packages were evaluated by a three-member re...
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