REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Harris Lass Museum Repairs Project and Related Budget Amendment
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Harris Lass Museum (Museum) located at 1889 Market Street was built in 1866. It is a farm that includes a house, a barn, outbuildings, and a tank house. The museum is owned by the City of Santa Clara and managed by the Historic Preservation Society of Santa Clara. Due to the age of the Museum, several items have been identified that require repair and maintenance. The Harris Lass Museum Repairs Project (Project) scope of work includes replacement of the entrance porch, restoration of the tank house, and access upgrades to the farmhouse. The work also includes Americans with Disabilities Act (ADA) site improvements to satisfy building code requirements. In July 2019 Council approved a Resolution authorizing an application for a Santa Clara County Historical Grant in the amount of $100,000. The Department of Public Works (DPW) Facilities Division applied for the grant and was notified in August 2020 that the application was successful and subsequently an agreement was executed between the City and the County.
DISCUSSION
On December 8, 2021, a competitive Request for Bids (RFB) was published on the City's bid notification system for construction of the Project. Due to the nature of the work involved, a mandatory pre-bid conference and site visit was scheduled on December 21, 2021, which was attended by eight contractors. On January 5, 2022, one bid for the Project was received and opened using video conference. The sole bidder, S&H Construction, Inc., submitted a bid in the amount of $378,600, which is 40.8 percent above the Architect's Estimate of $268,829.
The bid was prepared in a competitive environment with multiple contractors attending the pre-bid conference, hence, the bid price reflects the current market condition a...
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