REPORT TO COUNCIL
SUBJECT
Title
Action on an Equipment Rental Agreement and Related Documents with Global Rental Co., Inc. for Equipment Rental for Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City's Electric Utility, Silicon Valley Power (SVP), uses various types of equipment, such as aerial trucks and digger derricks, to carry out its essential operations. SVP currently owns a fleet of equipment but must rent equipment to supplement its existing fleet due to increases in operational demands, equipment downtime, and lead times in the procurement of new equipment.
DISCUSSION
Section 2.105.270(c) of the Santa Clara City Code (City Code) states that the City may, without observing formal bidding requirements, "contract with a vendor under a contract awarded using preestablished cooperative purchasing agreements, when such agreement resulted from a competitive bid process that meets or exceeds the City's competitive bid process." The City's Purchasing Division Manager's has determined that the competitive solicitation process described below meets or exceeds the City's competitive bid process.
Sourcewell is a government agency established by the State of Minnesota legislature to facilitate cooperative purchasing solutions for governmental, educational, and nonprofit agencies. In 2024, Sourcewell issued a Request for Proposals (RFP) for rental equipment, products, and related services. That RFP resulted in multiple vendors being awarded agreements. After evaluating the equipment offerings of those vendors, staff selected Global Rental Co., Inc. (Global Rental) due to their ability to supply the aerial trucks and digger derricks required by SVP. In addition, Global Rental provides a 24-hour emergency service and offers discounted equipment rental rates of 3-5% off the commercial list price under the Sourcewell cooperative purchasing agreement.
Staff is requesting City Manag...
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