REPORT TO COUNCIL
SUBJECT
Title
Resolution for the Use of City Forces
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states in part “that every contract involving an expenditure of more than one thousand dollars ($1,000.00) for the construction or improvement, (excluding maintenance and repair), of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best performed with City Forces as time is of the essence to complete the work outlined below. Bidding out the work and contracting with a private entity would delay the construction projects. Therefore, staff recommends that the City Council find that City Forces can best perform the installation of the following water utilities and approve the use of City Forces.
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Location: |
2880 Lakeside Drive |
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Type of Service: |
Provide new installation services for new public water improvements. |
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Description of Work: |
Abandonment of an existing 8” fire service and (2) 2” water services. Installation of a new 8” fire service, (1) 2” water service, and (1) 1” water service. |
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Estimated Cost: |
$ 84,326.00 |
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Source of Revenue: |
Developer contribution |
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Job Number: |
592-1423-80300-7006-(i)30496 |
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Location: |
2806 Addison Place |
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Type of Service: |
Provide new installation services for new public water improvements. |
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Description of Work: |
Abandonment of an existing 5/8” water service and installation of a new 1” water service. |
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Estimated Cost: |
$ 22,271.00 |
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Source of Revenue: |
Developer contribution |
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Job Number: |
592-1423-80300-7006-(i)30510 |
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Location: |
2294 Warburton Avenue |
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Type of Service: |
Provide new installation services for new public water improvements. |
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Description of Work: |
Abandonment of an existing 5/8” water service and installation of a new 1” water service. |
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Estimated Cost: |
$ 22,271.00 |
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Source of Revenue: |
Developer contribution |
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Job Number: |
592-1423-80300-7006-(i)30500 |
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Location: |
2800/2810 Bowers Avenue |
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Type of Service: |
Provide new installation services for new public water improvements. |
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Description of Work: |
Upgrade existing 6” fire service with Double Check Detector Assembly (DCDA) and upgrade existing 2” water service with reduced pressure backflow preventer. |
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Estimated Cost: |
$ 20,508.00 |
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Source of Revenue: |
Developer contribution |
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Job Number: |
592-1423-80300-7006-(i)30523 |
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Location: |
2800 Scott Boulevard |
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Type of Service: |
Provide new installation services for new public water improvements. |
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Description of Work: |
Upgrade existing 8” fire service with Reduced Pressure Detector Assembly (RPDA). |
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Estimated Cost: |
$ 20,724.00 |
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Source of Revenue: |
Developer contribution |
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Job Number: |
592-1423-80300-7006-(i)30534 |
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction), because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new water utility extensions.
FISCAL IMPACT
The funds to support the staff time for the work detailed in this report are budgeted in the Fiscal Year 2017/18 Adopted Budget or will be included in the forthcoming Fiscal Year 2018/19 Recommended Budget.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office beginning the Thursday evening before the Tuesday meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution approving the use City Water Utility forces for the installation of service connections and or upgrades at 2880 Lakeside Drive, 2806 Addison Place, 2294 Warburton Avenue, 2800/2810 Bowers Avenue, and 2800 Scott Boulevard.
Staff
Prepared by: Lyhak Eam, Assistant Engineer (Civil)
Reviewed by: Gary Welling, Acting Director, Water and Sewer Utilities
Reviewed by: Brian Doyle, City Attorney
Reviewed by: Manuel Pineda, Assistant City Manager
Reviewed by: Walter C. Rossmann, Chief Operating Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. 2018 18-067 Use of City Forces Resolution